Quoterium

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Quoterium compared.

PandaDoc, Proposify and Qwilr are well-known tools for proposals and quotes. Here is how Quoterium sits next to them on the things that matter most when quoting: currencies, client choices, signatures, Xero and price.

Prices and features checked on 19 October 2026

Side by side

Features and starting prices.

Entry plans as listed on each provider’s pricing page, in US dollars. Some features of the others need a higher plan; where they do, the cell says so.

Quoterium, PandaDoc, Proposify and Qwilr compared: starting prices, plan limits and features. A dash means the feature was not found in the provider’s pricing or help pages.
Feature Quoterium PandaDoc Proposify Qwilr
Entry plan and starting price Solo $25 a month, or $250 a year ($20.83 a month). Priced per plan, not per user: Solo $25 (1 user) · Team $49 (up to 5 users) · Business $99 (unlimited users). Starter $19 per user a month billed annually, $35 billed monthly. Free eSign plan for 5 documents a month. Build $35 per user a month billed annually, $49 billed monthly. Starter $35 per user a month billed annually, $49 billed monthly.
Free trial 14 days No card, every feature. 14 days No card, Business features. 14 days No card. 14 days No card.
Limits on the entry plan 1 user, 10 quotes a month, 10 MB file storage, 1 AI import or draft a month Every feature on every plan. Per user Unlimited documents, up to 5 templates. Per user Unlimited documents.1 1 user included More at $35 each; unlimited pages.
Multi-currency quotes converted from one price list Yes Prices kept in your base currency, converted for each quote, with your margin or a fixed rate, and rounding. Partly2 Currency per pricing table on Business; conversion only with the CPQ add-on. Partly3 One currency per proposal. Partly4 One currency per page.
Automatic exchange rates Yes Daily European Central Bank reference rates, stored with each quote. Not found2 Not found3 Not found4
Optional items and multiple-choice options for the client Yes Optional items, multiple-choice groups and editable quantities, with live totals. Business plan5 Optional items, editable quantities and multiple choice. Yes6 Optional fees and editable quantities. Yes7 Optional items, single or multiple choice, client quantities.
Client e-signature Yes, built in Drawn or typed, optional email verification code, document hash and signature certificate in the PDF. Yes8 All plans, with an audit trail. Yes9 Every plan. Yes10 With an audit trail.
Countersignature by your team Yes In one click with your saved signature; recorded in the audit trail. Yes11 Signing order on all plans. Partly12 Several signers; no signing order documented. Partly13 Several signers; no signing order documented.
Xero Native Contacts and invoices (draft, awaiting approval or approved), whole amount or per milestone. Via Zapier14 Business plan and up, with a paid Zapier plan. Not found15 Not on its integrations page; Zapier is. Not found16 Not on its integrations page; Zapier is.
Payment schedules and milestones Yes Milestones as percentages of the one-off total, due on acceptance, after some days, on completion or on a date. Yes17 Instalments with percentages and due dates. Partly18 A deposit on acceptance, through Stripe. Partly19 A partial payment on acceptance, through QwilrPay.
Templates and a reusable content library Yes Templates built from library items and text, with smart tags to fill in. Partly20 5 templates on Starter; content library on Business. Yes21 Templates and a content library. Yes22 Templates, saved blocks and saved line items.
View tracking Yes Opened, last viewed and viewing now, per quote. Yes23 Viewed status on all plans; detailed analytics on Business. Yes24 Opens and time per section. Yes25 Analytics and view notifications.
Follow-up reminders Suggested Listed on the dashboard when a quote is unopened, unanswered or opened again; you send them. Business plan26 Automatic reminders to signers. Yes27 Automatic follow-up emails. Via Zapier28 Or CRM automations.
Client questions on the quote Yes One conversation per quote, on the page or by replying to the email. Yes29 Inline comments. Yes30 Comments on the proposal. No31 Comments are for your team only.
AI import of existing quotes Yes Word or PDF, scans included, into a draft with items, prices and terms. No32 Word files convert to the editor without AI; PDFs are not editable. No33 Yes34 PDF into a Qwilr page.
AI draft from a description Yes Describe the job; items are priced from your library, with a payment schedule. Partly35 Text drafted through its ChatGPT app or AI assistant; not pricing tables. Partly36 Proposal text from notes and a prompt; not priced items. Partly37 A page built from your website, not from a brief with prices.

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Notes

“—” means we did not find the feature in the provider’s pricing or help pages.

  1. Proposify’s pricing page lists unlimited documents on Build, but also shows monthly send limits under older plan names (Basic, Team, Business) that it does not map to the current plans. Source: Proposify pricing.
  2. PandaDoc: a currency can be set per pricing table on the Business plan. Converting prices means keeping rates or per-currency prices yourself in lookup tables, part of the paid CPQ add-on; we found no automatic exchange rates. Source: PandaDoc help: Currency formatting, PandaDoc CPQ: lookup tables for multi-currency.
  3. Proposify: one currency per proposal, chosen in the editor; its documentation describes no conversion from a base price and no exchange rates. Source: Proposify help: Choosing currency.
  4. Qwilr: one currency per page or template; its documentation describes no conversion from a base price and no exchange rates. Source: Qwilr help: Changing your quote currency.
  5. PandaDoc: optional items, editable quantities and multiple choice in pricing tables, on the Business plan and up. Source: PandaDoc help: Optional items and editable quantity.
  6. Proposify: optional fees and editable quantities, on Build and up. Source: Proposify help: Editable quantities and optional items, Proposify pricing.
  7. Qwilr: optional items, single or multiple selection, and quantities the client can change. Source: Qwilr help: Adding optional items.
  8. PandaDoc: e-signature on all plans, with an audit trail. Source: PandaDoc: Electronic signature software.
  9. Proposify: e-signatures on every plan. Source: Proposify pricing.
  10. Qwilr: e-signatures in the page’s accept block, with an audit trail. Source: Qwilr help: E-signatures.
  11. PandaDoc: a signing order on all plans, so someone on your team can sign after the client. Source: PandaDoc help: Compare subscription plan features.
  12. Proposify: signature blocks for several signers. We found no signing order or separate countersigning step. Source: Proposify help: Adding signature blocks.
  13. Qwilr: a page can be set up for several signers, each choosing their name when they accept. We found no signing order or separate countersigning step. Source: Qwilr help: E-signatures.
  14. PandaDoc: “Xero (through Zapier)”, which needs a paid Zapier plan; PandaDoc’s Zapier integration is on the Business plan and up. Source: PandaDoc help: Xero (through Zapier).
  15. Proposify’s current integrations page lists FreshBooks, QuickBooks, Wave, Stripe and Zapier, not Xero; older posts describe a native Xero integration that automations were to replace. Source: Proposify integrations, Proposify blog: automations.
  16. Qwilr’s integrations page lists QuickBooks and Zapier, not Xero. Source: Qwilr integrations, Qwilr help: Zapier.
  17. PandaDoc: a payment schedule of up to 99 instalments, with percentages and due dates. Source: PandaDoc help: Installments.
  18. Proposify: a Stripe deposit of 1–100% on acceptance; no recurring payments or multi-stage schedule. Source: Proposify help: Stripe.
  19. Qwilr: a QwilrPay partial payment on acceptance (an amount or a percentage), or recurring payments; the balance is invoiced separately. Source: Qwilr help: QwilrPay partial payments.
  20. PandaDoc: up to 5 templates on Starter; the content library is on the Business plan and up. Source: PandaDoc help: Compare subscription plan features.
  21. Proposify: a content library on Build, as listed on its pricing page, and templates, which its AI template generator can also create. Source: Proposify pricing, Proposify help: Generating a new template with AI.
  22. Qwilr: templates, saved blocks and saved line items. Source: Qwilr help: Saving and reusing quote line items.
  23. PandaDoc: a “Viewed” status on all plans; detailed document analytics on Business. Source: PandaDoc help: Review document analytics.
  24. Proposify: document insights (opens and time spent per section), as listed on its pricing page. Source: Proposify pricing.
  25. Qwilr: analytics and notifications when a page is viewed. Source: Qwilr help: Notifications.
  26. PandaDoc: automatic reminders to signers, on the Business plan. Source: PandaDoc help: Auto reminders.
  27. Proposify: documented in its previous help centre; follow-ups stop once the client has viewed the proposal. Source: Proposify help: Automatic follow-up emails.
  28. Qwilr: reminders are set up through Zapier or CRM automations. Source: Qwilr help: Automated notifications with Zapier.
  29. PandaDoc: recipients can leave inline comments, on Starter and up. Source: PandaDoc help: Inline comments.
  30. Proposify: clients can comment on the proposal. Source: Proposify help: Proposal activity feed.
  31. Qwilr: comments work “within the Qwilr Editor, but not on public Pages”. Source: Qwilr help: Commenting on Qwilr pages.
  32. PandaDoc: Word files can be converted to its editor, without AI; uploaded PDFs are not editable, and its AI Assistant does not import quotes. Source: PandaDoc help: Create a document.
  33. Proposify: a PDF can be added as an image section, and its AI template generator can use a PDF as source material for a new template; neither turns the quote into editable items. Source: Proposify help: Uploading your PDF as a section, Proposify help: Generating a new template with AI.
  34. Qwilr: an AI document uploader converts a PDF into a Qwilr page. Source: Qwilr help: Document uploader.
  35. PandaDoc: its ChatGPT app makes a document from content drafted in the chat (every plan, free for a limited time); the AI assistant inside the editor rewrites text and fills variables and, in its words, does not handle pricing tables or Quote Builder (limited beta). Source: PandaDoc help: PandaDoc app for ChatGPT, PandaDoc help: Editing documents with the PandaDoc AI assistant.
  36. Proposify: its AI Assistant writes proposal text — summaries, scopes of work, service descriptions — from pasted notes and a prompt; pricing isn’t described. Source: Proposify: AI proposal generator.
  37. Qwilr: a free standalone AI Proposal Creator builds a proposal page from your website address and industry, to finish in an account; it doesn’t say it prices items from your price list. Source: Qwilr: AI Proposal Creator.

Sources

Prices and features checked on 19 October 2026; check each provider’s site for current details.

PandaDoc, Proposify and Qwilr are trademarks of their respective owners.

Where Quoterium is different

Made for quotes that cross borders.

One price list, every currency

Keep your prices in your own currency. A quote in euros or dollars converts every item at the day’s ECB rate, with your margin or a fixed rate and the rounding you choose — and the rate stays with the quote.

Learn more about One price list, every currency

Signatures with the evidence

Clients sign on the quote, drawn or typed, after an optional email code. You countersign in one click, and the PDF ends with a signature certificate and audit trail — no separate signing service.

Learn more about Signatures with the evidence

Xero, built in

Connect your Xero organisation and raise the invoices for an accepted quote — the whole amount or one per payment milestone — with tax rates and account codes mapped for you.

Learn more about Xero, built in

Bring your old quotes

Upload a quote as a Word document or PDF and AI turns it into a draft with the client, items, prices, tax and terms, checking its total against the document’s.

Learn more about Bring your old quotes

Try it on your next quote.

Every feature, free for 14 days. No card required.

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